Results comparing the two positions

Current Position Selected Position
AS-05 - Campus Services Manager CR-04 - Administrative Assistant
RATES OF PAY: To review rates of pay for all classifications listed in the Career Competency Tool (CCT), visit the website of the Treasury Board of Canada Secretariat .

MATCHING REGIONS

CCG Regions Map

Image of the Canadian Coast Guard Regions
Text version

Arctic: The Arctic Region is inclusive of the Yukon North slope, Northwest Territories, Nunavut, Nunavik, Nunatsiavut, and Hudson and James Bay. This boundary is inclusive of Inuit Nunangat.

Western: The Western Region consists of British Columbia, Alberta, Saskatchewan, Manitoba and Yukon, minus the Yukon slope.

Central: The Central Region consists of Ontario and Quebec, minus the Nunavik region in northern Quebec.

Atlantic: The Atlantic Region consists of New Brunswick, Nova Scotia, Prince Edward Island, and Newfoundland and Labrador, minus the Nunatsiavut region in Labrador.

CCG College: The Canadian Coast Guard College is a national maritime training facility located on Cape Breton Island, Nova Scotia. It delivers programs in French and English to support the College’s mission and mandate in marine safety, security and environmental protection.

National Headquarters: The Canadian Coast Guard (CCG) National Headquarters is located in Ottawa, Ontario.

REGIONS (click here to view the Canadian Coast Guard regions map)
National Headquarters: The Canadian Coast Guard (CCG) National Headquarters is located in Ottawa, Ontario.

DIFFERING REGIONS

REGIONS (click here to view the Canadian Coast Guard regions map) Current Position Selected Position
Atlantic: The Atlantic Region consists of New Brunswick, Nova Scotia, Prince Edward Island, and Newfoundland and Labrador, minus the Nunatsiavut region in Labrador. N/A X
Western: The Western Region consists of British Columbia, Alberta, Saskatchewan, Manitoba and Yukon, minus the Yukon slope. N/A X
Arctic: The Arctic Region is inclusive of the Yukon North slope, Northwest Territories, Nunavut, Nunavik, Nunatsiavut, and Hudson and James Bay. This boundary is inclusive of Inuit Nunangat. N/A X
Central: The Central Region consists of Ontario and Quebec, minus the Nunavik region in northern Quebec. N/A X
CCG College: The Canadian Coast Guard College is a national maritime training facility located on Cape Breton Island, Nova Scotia. It delivers programs in French and English to support the College’s mission and mandate in marine safety, security and environmental protection. N/A X

DIFFERING COMPETENCIES

KNOWLEDGE ELEMENTS: Knowledge elements are practical or theoretical understanding of a subject. It is the information you need (from past experience or education) to succeed in the position. Current Position Selected Position
Organizational Knowledge

Organizational Knowledge

Knowledge of the Canadian Coast Guard organization, its partners, and relationships with the Department of Fisheries and Oceans (DFO) and other internal and external stakeholders.

 4

Current Position Level: 4

Advanced (Performs the actions associated with this skill without assistance. Able to provide assistance to other colleagues when questions arise regarding this skill)

Advanced knowledge of programs and their impact on relations with the public and partners regionally and/or nationally. Extensive knowledge of all CCG programs, as well as regional and national capacity and asset condition. Participates in program planning.

Selected Position Level: 1

Fundamental Awareness (Common knowledge or an understanding of basic techniques and concepts)

Basic understanding of the CCG and its role as a program facilitator.

 1
Program Knowledge and Application

Program Knowledge and Application

Knowledge of the programs the Canadian Coast Guard manages and supports. Understands the services and delivery of program mandates: Search and Rescue (SAR), Icebreaking (IB), Aids to Navigation (AtoN), Environmental Response (ER), Conservation and Protection (DFO C&P), Oceanography (DFO Science) and Fisheries Research (DFO Science).

 4

Current Position Level: 4

Advanced (Performs the actions associated with this skill without assistance. Able to provide assistance to other colleagues when questions arise regarding this skill)

Advanced knowledge of programs and their impacts on public and partner relations, regionally and/or nationally. Extensive knowledge of all the Coast Guard's programs and the capability and status of Coast Guard assets regionally and/or nationally. Understands program planning exercises.

Selected Position Level: N/A

Your objective position does not have this competency.

N/A
Administrative Knowledge

Administrative Knowledge

Understanding of administrative procedures and processes in one or more area of responsibility.

 3

Current Position Level: 3

Intermediate (Able to successfully complete the necessary tasks in this competency. Some assistance may still be needed but can usually perform the task independently)

Understands the full range of administration services such as expense forms, reimbursements (travel, stores, etc.) and where applicable items such as ex gratiapayments, timesheets, drafting correspondence and reports, training requests and authorizations, etc.

Selected Position Level: 2

Novice (A level of experience has been obtained; may need help when performing a task/skill)

Recognizes when administration requirements are met. Understands systems and software pertaining to administrative functions and where applicable, the shipboard logistics functions in the performance of duties.

 2
Incident Command System (ICS) Knowledge

Incident Command System (ICS) Knowledge

Knowledge of the Incident Command System (ICS), its functions, role, and reporting structures. Knowledge of procedures and processes involved in an emergency response.

 1

Current Position Level: 1

Fundamental Awareness (Common knowledge or an understanding of basic techniques and concepts)

Basic understanding of the different Incident Command System (ICS) elements and incident levels. Understands the established and applicable operational procedures within ICS. Knowledge of associated computer software and hardware.

Selected Position Level: N/A

Your objective position does not have this competency.

N/A
TECHNICAL ELEMENTS: Technical elements describe abilities to apply knowledge to efficiently perform the job. Current Position Selected Position
Project/Program Management

Project/Program Management

Program management is the management of a program or part of a programme and/or a series of projects, involving in-depth and extensive knowledge of areas such as procedures, operations, policies and other departments, agencies or the private sector, as well as specialized technical knowledge of programs. Project management involves effectively integrating and/or participating in all aspects of a finished project, ensuring that work progresses towards the achievement of goals and objectives.

 3

Current Position Level: 3

Intermediate (Able to successfully complete the necessary tasks in this competency. Some assistance may still be needed but can usually perform the task independently)

Knowledge of program and/or project goals, participants’ roles, and the importance of management principles, such as time, cost, and quality management. Participates, with minimal supervision, in individual programs or projects. Will seek advice and guidance for more complex components of the program/project.

Selected Position Level: N/A

Your objective position does not have this competency.

N/A
Planning and Priority Setting

Planning and Priority Setting

Logically integrates various ideas, intentions and information to define goals, objectives, schedules, action plans and effective solutions.

 3

Current Position Level: 3

Intermediate (Able to successfully complete the necessary tasks in this competency. Some assistance may still be needed but can usually perform the task independently)

Strong ability to plan and organize activities effectively. Monitors the quality and timeliness of others’ work as well as his or her own. Uses available resources and seeks assistance to clarify priorities as needed. Reports results to promote accountability.

Selected Position Level: 1

Fundamental Awareness (Common knowledge or an understanding of basic techniques and concepts)

Understands basic techniques for planning and organizing his or her own activities. Willingness to clarify priorities as needed. Understands the importance of monitoring the quality and timeliness of his or her own work and using the resources immediately available to him or her.

 1
Communications for Specialists

Communications for Specialists

Encompasses written, oral, visual, and digital communication in an organizational context, as a specialty. Focuses on the study of information and the ways it is planned, created, managed, distributed, and consumed within the Canadian Coast Guard.

 1

Current Position Level: 1

Fundamental Awareness (Common knowledge or an understanding of basic techniques and concepts)

Conducts media monitoring and coverage analysis. Provides communication support services. Offers logistical support for media events and interviews.

Selected Position Level: N/A

Your objective position does not have this competency.

N/A
Real Property and Facilities Management

Real Property and Facilities Management

Manages real property and facilities management activities on a whole-life basis.

 2

Current Position Level: 2

Novice (A level of experience has been obtained; may need help when performing a task/skill)

Assists in the writing of real property and/or accommodation management documents. Gathers information for planning, coordinating, and/or monitoring budgets. Assists in the search, analysis, and integration of information from different sources to formulate recommendations or action plans.

Selected Position Level: N/A

Your objective position does not have this competency.

N/A
Support Services

Support Services

Provides a high standard of service to Canadian Coast Guard members and other stakeholders.

 4

Current Position Level: 4

Advanced (Performs the actions associated with this skill without assistance. Able to provide assistance to other colleagues when questions arise regarding this skill)

Develops standards of service delivery beyond those generally accepted. Promotes innovative measures to address client service needs. Deals with stakeholders professionally while representing the Coastg Guard.

Selected Position Level: 2

Novice (A level of experience has been obtained; may need help when performing a task/skill)

Establishes and maintains electronic and paper filing systems so that information can be readily retrieved. Actively promotes services to existing and potential clients. Anticipates potential problems and initiates ways of improving standards. Complies with existing quality standards, procedures, guidelines, and service agreements. Asks questions in order to clarify the needs and requirements associated with initial client requests.

 2
Materiel Management

Materiel Management

Classifies materiel according to Canadian Coast Guard and Public Services and Procurement Canada (PSPC) directives. Tracks materiel during receipt, storage, issue, and disposal.

 3

Current Position Level: 3

Intermediate (Able to successfully complete the necessary tasks in this competency. Some assistance may still be needed but can usually perform the task independently)

Receives, stores, issues, and records materiel according to approved inventory management system (IMS) and categories of materiel. Ensures that materiel held in stock is properly identified, catalogued, and incorporated in the centralized cataloguing files. Ensures that inventory is managed in accordance with Acts and regulations, when and where applicable. Maintains commitment control records for materiel requisitioned for stock and for non-stocked items.

Selected Position Level: N/A

Your objective position does not have this competency.

N/A
BEHAVIOURAL ELEMENTS: Behaviour elements are the behaviours or attitudes needed for any job with the Canadian Coast Guard. We identified 7 and included a level of competency required for each job. Current Position Selected Position
Demonstrating Integrity and Respect

Demonstrating Integrity and Respect

Honours commitments and consistently strives to act in the public interest by ensuring that public trust and the law are not violated, while avoiding conflicts of interest and maintaining political and interpersonal neutrality.

 4

Current Position Level: 4

Advanced (Performs the actions associated with this skill without assistance. Able to provide assistance to other colleagues when questions arise regarding this skill)

Consistently balances national, regional, and site specific ethical priorities. Actively promotes integrity, diversity, bilingualism, and respect through work behaviour and the workplace.

Selected Position Level: 2

Novice (A level of experience has been obtained; may need help when performing a task/skill)

Uses government assets responsibly. Discusses ethical concerns with their supervisor or colleagues and, when necessary, seeks and follows appropriate disclosure procedures.

 2
Thinking Things Through

Thinking Things Through

Plans and adjusts work based on a thorough understanding of the Canadian Coast Guard's priorities. Obtains relevant information, considers all facts, and exercises sound judgement to formulate an opinion and/or make a decision. Analyzes situations and seeks feedback to learn from mistakes.

 4

Current Position Level: 4

Advanced (Performs the actions associated with this skill without assistance. Able to provide assistance to other colleagues when questions arise regarding this skill)

Identifies several potential causes of events or multiple-part consequences. Analyzes complex, evolving circumstances and takes corrective action to avoid resource constraints and meet deadlines. Compares and contrasts evidence and information from various sources in a comprehensive and time sensitive manner. Understands program interdependencies and the need to integrate activities across functions/areas related to project planning, program implementation, and evaluation. Creates strategic alignment between cross-functional teams. Thinks laterally about business problems and opportunities; sees how the work and efforts of other Coast Guard teams/functions/operational centres intertwine to meet broad objectives.

Selected Position Level: 2

Novice (A level of experience has been obtained; may need help when performing a task/skill)

Researches available options to recommend a solution. Understands the Coast Guard's operational and organizational goals and strategies, and aligns activities towards the vision and strategic imperatives.

2
Working Effectively With Others

Working Effectively With Others

Works cooperatively in order to achieve results. Works positively as part of a team and manages internal conflict. Identifies opportunities to work together within the organization to improve team dynamics and develop relationships. Seeks and builds internal/external alliances, collaborations, and partnerships to advance the Canadian Coast Guard's mandate.

 4

Current Position Level: 4

Advanced (Performs the actions associated with this skill without assistance. Able to provide assistance to other colleagues when questions arise regarding this skill)

Models and promotes a culture of respect, fairness, and trust. Proficient in capitalizing on the strengths of team members. Encourages members of the team to contribute to a process, and seeks consensus. Always actively works with other teams to ensure that broader common goals are met. Builds and nurtures effective and collaborative networks and relationships with communities of practice, colleagues, and stakeholders.

Selected Position Level: 2

Novice (A level of experience has been obtained; may need help when performing a task/skill)

Solicits opinions and viewpoints of team members. Cultivates personal bonds with colleagues in order to enhance performance throughout the organization. Discusses issues and exchanges information with partners to identify areas of mutual interest and benefit. Draws on other groups to facilitate project execution or persuade others. Manages personal work-life balance and respects the work-life balance of others.

 2
Showing Initiative and Being Action Oriented

Showing Initiative and Being Action Oriented

Embraces change and actively looks for opportunities to learn and develop professionally and personally. Translates direction into concrete work activities. Identifies opportunities or issues, and takes action to enhance organizational results, without being prompted by others.

 4

Current Position Level: 4

Advanced (Performs the actions associated with this skill without assistance. Able to provide assistance to other colleagues when questions arise regarding this skill)

Offers expertise to resolve problems. Plans ahead to address future requirements without being asked. Anticipates and responds in a proactive manner to future needs of internal or external clients or groups. Coaches, supports, and encourages others to test limits, when and where applicable. Seeks new opportunities to improve outcomes using innovative approaches to overcome obstacles and surpass performance goals.

Selected Position Level: 2

Novice (A level of experience has been obtained; may need help when performing a task/skill)

Responds to issues and/or brings concerns forward rather than waiting for them to be reported by someone else. Looks for new opportunities and seizes them when they arise. Plans for contingencies to deal with unexpected events. Structures work in order to achieve required results.

 2
Apply Safety Considerations

Apply Safety Considerations

Promotes workplace safety. Follows safety guidelines, procedures, and regulations. Reacts safely and appropriately during emergencies. Integrates health and safety considerations in planning, response, and reviews.

 4

Current Position Level: 4

Advanced (Performs the actions associated with this skill without assistance. Able to provide assistance to other colleagues when questions arise regarding this skill)

Promotes a culture of unit safety. Ensures required personnel under supervision are trained in first aid and safety procedures. Ensures personnel under supervision apply safety plans and principles. Integrates health and safety planning in conformity with Incident Command Systems (ICS) principles when and where applicable. Integrates health and safety considerations in post-incident and post-exercise reviews.

Selected Position Level: 1

Fundamental Awareness (Common knowledge or an understanding of basic techniques and concepts)

Recognizes the importance of safety in the Canadian Coast Guard. Familiar with the orientation safety awareness training.

 1
Leadership

Leadership

Attracts and mobilizes members and colleagues towards a shared vision and purpose in the best interests of the Canadian Coast Guard and the public it serves. Motivates project members, sets achievable objectives, maintains a positive outlook, takes responsibility, makes decisions, and provides constructive feedback.

 4

Current Position Level: 4

Advanced (Performs the actions associated with this skill without assistance. Able to provide assistance to other colleagues when questions arise regarding this skill)

Links members' individual development to organizational objectives and developing future leaders. Encourages innovation. Remains effective in the face of obstacles. Identifies and assesses risks in projects or decisions and produces realistic contingency plans to mitigate possible impacts. Exercises positive influence on the organization when needed.

Selected Position Level: 1

Fundamental Awareness (Common knowledge or an understanding of basic techniques and concepts)

Listens to leaders and emulates positive behaviour through observation and imitation, when and where applicable. Recognizes personal limitations and is motivated to address and improve them.

 1
Canadian Coast Guard Culture Awareness

Canadian Coast Guard Culture Awareness

The extent that members believe in the mission, mandate, and values of the Coast Guard and project that commitment through their actions and attitudes towards the organization and its stakeholders. Employee statements and deportment reflect a natural enthusiasm for the Coast Guard, what it does, and how it is viewed by the public.

 4

Current Position Level: 4

Advanced (Performs the actions associated with this skill without assistance. Able to provide assistance to other colleagues when questions arise regarding this skill)

Propagates the Coast Guard's vision, mission, mandate, and programs internally and externally as an example of deep pride in the organization. Conveys the importance of the Coast Guard's work to members and stakeholders. Celebrates organizational achievements.

Selected Position Level: 2

Novice (A level of experience has been obtained; may need help when performing a task/skill)

Expresses pride in the humanitarian and environmental nature of the Coast Guard's mission. Participates in organizational engagement activities. Wears the uniform proudly.

 2